Administrative Assistant

Job Posted 11/23/2022
UTAK Laboratories
Santa Clarita, CA 91355
United States
Job Description

Job Scope:

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each Major duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • 20-24 Hours per week (flexible with schedule desired, and can be changed week-to-week);
  • Supports with breakroom maintenance and inventory.
  • Supports with facilities management (guidance of visitors, contractors, etc).
  • Retrieves and distributes mail (non-warehouse mail).
  • Filing & scanning for Finance & Accounting Department.
  • Assist with Accounts Receivable invoicing as needed
  • Assist with entering AP invoices – enter into Epicor and QB, follow up as need on any issues
  • Create customer credit memos to rectify billing errors.
  • Conduct collections calls.
  • Monitor and respond to email inboxes for accounting and finance department
  • Deliver regular and reliable attendance and punctuality.
  • Comply with UTAK’s policies, procedures, quality standards and current Good Manufacturing Practices (cGMP) as well as safety and environmental regulations.

Additional Duties:

  • Promote safety and participate in safety activities.
  • Assist in the reporting of all accidents or incidents in the workplace.
  • Adheres to applicable regulatory requirements such as EU IDV and EU IDVR, 21CFR, FDA, DEA, etc.
  • Perform special projects and other duties as assigned or requested.

Job Qualifications:
To perform the job successfully, an individual must demonstrate the following education, experience, knowledge, competencies and skills:
Minimum Education, Experience, Knowledge:

  • High School Diploma.
  • Microsoft Suite Proficient.
  • Ability to learn new systems (such as Quickbooks).
  • Team oriented.
  • Attention to detail.
  • Self-starter.
UTAK Laboratories

About UTAK Laboratories:

UTAK Laboratories is a manufacturer of medical devices specifically quality control material for clinical and forensic testing laboratories. UTAK has been in business for nearly 50 years and still growing.


Santa Clarita CA 91355
United States