Calendar Specialist

Job Posted 5/2/2022
Imber Court Reporters, a Lexitas Company
27959 Smyth Drive
Valencia, CA 91355
United States
Employee
Full-Time
Experience Required
Travel
No Travel
Job Description
About Imber Court Reporters, a Lexitas Company
 
Looking for a home away from home? You'll find what you need with Imber Court Reporters, a Lexitas Company. We are a people-to-people service business. The secret to our stability and growth is our people - both our employees, and the court reporters we work with each day. We are a family oriented company that has been in business for over 21 years. Our entire business is based on providing first-class service to our clients, which are attorneys and insurance carriers. To do this, we need motivated, enthusiastic, cheerful people who like their work and know they're contributing. We are looking for eager individuals to be part of our team. At Imber Court Reporter, a Lexitas Company, every single employee, from data entry clerks to our President, is part of the team. If this sounds good to you, let's talk!

 

Benefits
 Medical, Dental, Vision, 401K, Paid Holidays and Paid Vacation Time
 
  • Must live within 20 miles of Santa Clarita, CA 91355
  • Able to work 9:00 am to 5:30 pm, Monday through Friday
  • Background Check Required
 
Job Summary
 
This department is responsible for handling all aspects of scheduling depositions, including court reporters, conference rooms, video conferencing, and other litigation support services while creating a positive experience for clients and network affiliates. The position requires knowledge of scheduling, basic business concepts, current technical skills and an overriding focus on customer service. Additionally, the position requires personal professionalism, a high degree of organization and time management. Training on process and software is provided.
 

Essential Functions

 

  •       Answers phone on a multi-line system. Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other employees to cover phones.
  •       Filing/retrieves information from files when needed.
  •       Scans and uploads documents.
  •       Promptly responds to all client inquiries via phone and/or email.
  •       Works independently while completing with ongoing assignments.
  •       Data entry of incoming notices of depositions.
  •       Handles confidential and non-routine information.
  •       Proofs calendar notices.
  •       Schedule and confirm calendar settings via our calendaring system.
  •       Coordinate calendar updates, new settings, continuations and/or cancellations.
  •       Responsible for confirmations and verification of calendar on a daily basis.

 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

  •       Communication Proficiency.
  •       Organizational Skills.
  •       Ability to work cooperatively with others.
  •       Multi-task oriented.

 

Supervisory Responsibility

This position has no supervisory responsibilities.

Physical Demands

Estimated daily physical requirements on the job:
 

  •       Standing for short periods of time throughout the day.
  •       Sitting for long periods of time throughout the day.
  •       Ability to use the keyboard and type throughout the day.

 

Position Type/Expected Hours of Work

This is a full-time position, working 40 hours a week with possible evening and weekend overtime. Employee must report to work in a timely manner and as scheduled, unless there is an excused reason.

Travel

No travel is expected for this position.

Required Education and Experience

A minimum of 3 years office/work experience is required for this position.

Additional Eligibility Qualifications

None.

Other Duties

Please note: This job description is not designed to contain a comprehensive listing of all activities, duties or responsibilities that are required for this job. Additional job duties and responsibilities may be required at any time. In addition, job duties, responsibilities and activities may change at any time.

 

 
 
Job Requirements
Employer
Adele Burk
27959 Smyth Drive
Valencia CA 91355
United States