HR Coordinator

Job Posted 11/21/2022
California Institute of the Arts
Valencia, CA
United States
Job Description


Under the supervision of the Executive Director of Human Resources, the Human Resources Coordinator is responsible for supporting the various areas of the Human Resources Office with a variety of HR functions.


  • Oversee the employment process for students
  • Maintain the various tracking systems in the HR Office.
  • Post open positions on the CalArts and on-line employment websites.
  • Process new hire background checks when applicable.
  • Assist with generating new hire offer letters.
  • On-board staff and faculty in individual or group settings; collect information for I-9 verification and process through E-Verify.
  • Prepare and maintain orientation materials.
  • Input and maintain data in Colleague HRIS and FileMaker, and generate reports as needed.
  • Insure notification of employment changes to Payroll and other appropriate departments, as needed.
  • Organize and maintain all files, including personnel files for both active and inactive staff and faculty.
  • Handle daily runs to mailroom. Open, sort and distribute mail for office.
  • Assist with answering busy telephones for the office and greet faculty, staff, students and visitors.
  • Order and maintain office supplies and insurance enrollment materials.
  • Keep current with legal issues related to employment/recruitment.
  • Assist with legal compliance including updates of forms, postings, employee notifications, etc.
  • Assist with preparing COBRA enrollment paperwork.
  • Work in concert with the Assistant Director of Human Resources to coordinate benefits open enrollment.
  • Process employment verifications.
  • Respond to employee requests for assistance.
  • Maintain the confidentiality of all personnel related matters
  • Perform other duties as assigned.


  • Strong organizational, problem solving and time management skills, as well as flexibility to move between day-to-day tasks and project-oriented tasks.
  • Excellent verbal and written communication skills.
  • Strong analytical, technical and advanced computer skills (e.g., word processing, spreadsheet).
  • Ability to maintain confidential information.
  • Ability to lift/push up to 20 lbs


  • Minimum 2 years office experience; human resources experience a plus.
  • Experience working in an academic environment desired.
  • Experience working with Colleague or other enterprise systems highly desired.


  • High School Diploma or equivalent.