Bookkeeping - Accounts Payable, Billing and Payroll
Generate accurate invoices present to customers in a timely manner
Create purchase orders, manage receipts and vendor bills to ensure accurate and timely payment
Review payroll for accuracy of hours submit for processing when complete
Keep track of Vacation and Sick time for staff
Maintain personnel files
Review and submit payroll taxes
Review and submit Corporation Taxes
Reconcile Bank Accounts and Credit Card Statements
Download reports for monthly/quarterly closing and forward necessary documents to CPA
Process customer and internal documents to generate invoices on a timely basis
Post client payments to accounts and maintain accurate records;
Generate aging reports and distribute to clients as needed for collection efforts.
Monitor client account details for delayed payments and other irregularities
Research and resolve payment discrepancies
Communicate with clients via phone, email and mail.
Understanding of Basic Accounting Principles (debits, credits, journal entries, account posting.
Maintain spreadsheets using Excel.
Ability to meet deadlines and follow instructions.
Handle daily shipping for UPS/Fed-Ex
AR/ AP Office Manager Qualifications:
AA degree or equivalent preferred
3 to 5 years’ experience with Accounts Receivable and Collections;
Understanding of and ability to use Basic Accounting Principles;
Must be familiar with QuickBooks Desktop Pro
Proficiency with Excel and with other Microsoft Office applications.
Familiarity with Business Insurances (Health, Workers Comp., Theft, General Liability, Auto)
Strong work ethic, be detailed, analytical, and able to multi-task in an open office environment