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Executive Assistant / Project Coordinator

The Attraction Services Company
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Post Date: Sep 07, 2018
Job Type: Full time
Start Date: Immediately
Salary: TBD - Per Experience
Location: Santa Clarita
Job Reference: - n/a -
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Our company is searching for an experienced, reliable and task-oriented Executive Assistant to work within our Project Management team. The Executive Assistant will work as a Project Coordinator directly with Project Managers and will be responsible for performing a number of project related administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a long standing company in an exciting industry.
Project Coordinator Responsibilities:
•        Preparing financial reports, schedules, and progress reports
•        Coordinating project communications, including taking calls, responding to emails and interfacing with clients
•        Preparing internal and external project documents for team members and industry partners
•        Filing and retrieving project records, documents, and reports
•        Coordinating project progress with other departments
•        Scheduling meetings and appointments and manage travel itineraries
•        Accurately recording minutes from meetings
•        Providing general administrative support

Project Coordinator Requirements:
•        Maintain an organized filing system of paper and electronic documents
•        Uphold a strict level of confidentiality
•        Proficiency in collaboration and delegation of duties
•        Ability to organize a daily workload by priorities
•        Must be able to meet deadlines in a fast-paced quickly changing environment
•        Professional level verbal and written communications skills
•        Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
•        Proven experience as an executive assistant or other relevant administrative support experience
•        Friendly and professional demeanor
•        Exceptional interpersonal skills
•        Proficient in Microsoft Office
•        High school diploma

About Us
The Attraction Services Company, Inc. designs and fabricates specialty items for the themed entertainment and special effects industry. We work all over the world with major theme parks, museums, and casinos to create special effects, large show action equipment, flame effects, and animatronics.